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SAP SPECTRUM Ausgabe 1 | 2010

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26.03.2008

Handling Accountability Issues

By: Thomas Neudenberger

Polk County School District, the eighth-largest school district in Florida, replaced a cumbersome and insecure password system with innovative, biometric technology available for SAP software.

Polk County School District is the eighth-largest in Florida and among the 40 largest in the United States. The district has nearly 95,000 students at almost 160 schools. It is also the largest employer in Polk County, with over 15.000 employees – of which more than half are teachers. An operation of this size requires a tremendous number of financial transactions every day – transactions that are difficult to monitor and control.

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Some years ago, a school secretary paid many of personal bills from the school district’s accounts. The secretary would create fake requisitions and invoices for nonexistent vendors using PO boxes she had rented, and then forwarded the district’s checks to her debtors. Her setup was so perfect, that she got away with it for several years. The fraud was discovered by accident, as it is in most cases, and luckily stopped. But the damage was done and could not be repaid.

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